What is the car + driver Flexible Benefit Plan (FBP)?
Many salary structures include a Flexible Benefit Plan (FBP) that lets you set aside part of your CTC towards specific, tax-favourable heads instead of taking it as fully taxable cash pay. "Car + driver running and maintenance" is one common FBP head: if you use your own car (or a company-leased car) for official and personal use, and employ a driver, you can claim reimbursement of driver salary — and fuel/maintenance under a separate head — up to the limit set by your employer's policy, generally with favourable tax treatment compared to an equivalent amount of regular salary.
Why you need monthly receipts
To process this reimbursement, your employer's payroll or finance team typically asks for proof that you actually paid a driver each month — a signed receipt showing the amount, the month it covers, and how it was paid. A single receipt covering an entire year usually isn't accepted; most payroll systems expect a receipt per month, matching how the FBP claim is processed. This tool generates one dated receipt for every month in your chosen range so you have the full set ready to submit at once.
One important distinction: these receipts are for your employer's internal reimbursement records only. They are not filed with your income tax return — the FBP claim is settled through payroll, and the tax benefit (if any) shows up as a lower taxable salary figure on your Form 16, not as a separate deduction you claim while filing.
How this differs from Form 16's car perquisite valuation
Don't confuse this with the perquisite valuation rules that apply when your employerowns or leases the car and provides a driver as a benefit. In that case, a notional monetary value (a fixed amount per month, higher if the car is used for personal purposes too) is added to your taxable salary and reflected in Form 16 under "value of perquisites" — this is an entirely different mechanism with its own valuation table under the Income Tax Rules. The FBP reimbursement covered by this tool applies when you own or arrange the car and driver yourself, and your employer simply reimburses a cost you've already incurred, generally more tax-efficient for the employee than the perquisite route.
What employers typically require
- The driver's full name on each receipt
- A signed receipt for every month you're claiming reimbursement for
- The amount paid and the mode of payment (cash, UPI or bank transfer)
- The driver's PAN, which most companies do not require (unlike a landlord's PAN for HRA)
- Occasionally, a copy of the driver's driving licence, kept separately from the receipt itself
Fuel and maintenance reimbursement under FBP work differently — they're claimed against actual fuel bills and service invoices, not a templated receipt, so this tool intentionally sticks to driver salary receipts only.
Why a receipt per month, not one lump-sum receipt
Payroll and finance teams generally reconcile FBP reimbursements against the pay cycle they were claimed in, so a single receipt covering, say, "April 2026 to March 2027" doesn't map cleanly onto twelve separate salary runs. Generating a dated receipt for each month — with its own receipt number — makes it easy to submit the exact set that matches the period you're claiming for, whether that's the full financial year or just a few months if you hired the driver partway through the year or changed drivers mid-year.
Keep your own payment records too
A signed receipt is what your employer asks for, but it's worth keeping the underlying proof of payment as well — a UPI transaction ID or bank transfer reference if you don't pay in cash. This matters less for the reimbursement claim itself, which usually just needs the receipt, but it protects you if the arrangement is ever questioned, and it's simply good practice when you're paying someone regularly for services. If you switch between cash and digital payment modes across the year, this tool lets you set the mode independently for the range you're generating, so you can run it twice with different date ranges if your payment method changed partway through.
Using this tool
Fill in your (the employer's) name for your own reference, the driver's name, the monthly amount you pay, the payment mode, and the month range you want receipts for — typically the full financial year, April to March, matching your FBP declaration period. The tool calculates the total instantly and lets you download every month's receipt as a single print-ready PDF, generated entirely in your browser. Nothing you type is uploaded anywhere; the whole process runs client-side in JavaScript.